Administrative Assistant, ECS

Title: Administrative Assistant, ECS
Location: Seattle, Washington
Dept.: Employee and Community Services
Reports to: Sr. Director of Employee and Community Services
Hours: Full-time / Days

Summary:

Provide administrative and other supports to all ECS Department programs including Deaf-Blind Program (DBP), Orientation and Mobility (O&M), Accessibility, Braille, Employee Support, and Supported Employment (SEP)

Responsibilities:

  • Maintain multiple databases. Tasks include but are not limited to: creating and updating records, running reports, grouping records for targeted mailings; upload documents and ensure accuracy of data entry
  • Prepare and proofread as needed: departmental reports, certification documentation, audits and surveys
  • Manage Deaf-Blind Retreat application, data entry, and correspondence process
  • Support Retreat planning closer to the date
  • Administer ORCA Card registration and payroll deduction processes
  • Coordinate SSPs or Sighted Guides for Lighthouse and department events as needed
  • Serve as central point of contact for department
  • Maintain clear system for supply and equipment orders, purchases and delivery related to ECS Department needs
  • Maintain department and company calendar as relevant, including schedule of ongoing meetings, appointments, program deadlines
  • Support ECS and Lighthouse trainings by coordinating set up and clean-up of meeting space
  • Drive staff or program participants to events, meetings, and activities (primarily for DB Retreat and DB Community Class) as needed
  • Register staff members for workshops, meetings and conferences
  • Manage travel arrangements such as book airfare, hotel and car rental as needed for staff members
  • Manage expense and mileage reports and make pre-approved purchases using company cards
  • Provide general support to staff for daily needs such as laminating, making braille requests, and information requests
  • Maintain a stock of supplies such as copy paper, toner, and general office supplies
  • Schedule van reservations for ECS-DBP and support room reservations through front office as needed
  • Attend the annual Deaf-Blind Retreat
  • Attend regular department staff meetings and trainings as required. Attend monthly Admin meetings
  • Attend program and organizational events as required
  • Maintain strict confidentiality standards at all times in keeping with Dept. policies and best practices

Knowledge, Skills and Abilities Requirements:

  • Demonstrated excellent organizational skills
  • Ability to meet deadlines and handle interruptions effectively and professionally
  • Comprehensive knowledge of Windows applications, including MS Office suite and Internet Explorer
  • Excellent customer service skills, including timely follow up and ability to communicate effectively with all stakeholders
  • Respectful of cultural diversity; knowledgeable about Deaf /DB Culture
  • Ability to use ASL in visual and tactile modes
  • Excellent organizational skills, detail oriented
  • Ability to problem solve quickly and effectively
  • Ability to take initiative, function autonomously, and be dependable
  • Ability to provide sighted guide and visual information
  • Kind, courteous, and professional demeanor at all times

Equal Opportunity Employer M/F

Please send cover letter and resume to jobs@seattlelh.org or to:

The Lighthouse for the Blind, Inc.
Attn.: Kevin Daniel
2501 S. Plum Street
Seattle, Washington 98144
Telephone:(206) 973-4060
Fax: (206) 436-2244

To download an application and for more information about employment at the Lighthouse visit our website: www.seattlelighthouse.org

This entry was posted on Monday, October 21st, 2013 at 10:04 am and is filed under . You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.


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of people who are blind, DeafBlind, and blind with other disabilities.

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